Accounts Payable Clerk

Requisition ID
2017-2191
# of Openings
4
Category
Accounting/Finance
US-MA-Woburn

Overview

The Accounts Payable Clerk is responsible for providing financial, administrative, and clerical services. This position processes and monitors accounts payable and ensures that all unit finances are accurate, timely, and handled in accordance with all company policies and procedures and state and federal guidelines.

Responsibilities

ESSENTIAL DUTIES AND RESPONSIBILITIES TO PERFORM THIS JOB SUCCESSFULLY INCLUDE, BUT ARE NOT LIMITED TO THE FOLLOWING:

Accounts Payable:

  • Maintains systematic, accurate, and timely processing of all accounts payable including, but not limited to, vendor invoicing, vendor payment, pre-payment requests, W-9 information and vendor files.
  • Identifies and investigates any issues with provider bills and obtains mutual resolution of discrepancies.
  • Maintains accurate record of all W-9 information and ensures all W-9 information is in place prior to issuing payment.
  • Obtains approval on all vendor bills according to company policy and ensures timely payment of all vendor bills.
  • Prepares and manages weekly check run.
  • Reports any unresolved disputes with physicians or vendors to management for resolution.

General Duties:

  • Prepares and ensures accurate timely completion of month end, quarterly and year end reporting requirements.
  • Ensures the confidentiality and security of all financial files.
  • Performs a variety of clerical duties including, but not limited to, answering telephone inquiries, taking messages, filing, scanning and photocopying.
  • Perform other duties as assigned.

Qualifications

EDUCATION AND/OR EXPERIENCE

High school diploma or equivalent required. A minimum of 2 year on the job experience in accounts payable required.

 

QUALIFICATIONS

  • Must be able to add, subtract, multiply, and divide in all units of measure, using whole numbers, decimals, fractions, hours & minutes, and possess the ability to compute rates and percentages.
  • Must be knowledgeable in multiple software programs, including, but not limited to, Great Plains, Microsoft Word, Outlook, Excel, and the Internet.
  • Ability to follow instructions and respond to managements’ directions accurately
  • Demonstrates a high level of accuracy in preparing and entering financial information. Looks for ways to improve and promote quality and monitors own work to ensure quality is met.
  • Must demonstrate exceptional communication skills by conveying necessary information accurately, listening effectively and asking questions where clarification is needed.
  • Must be able to work independently, prioritize work activities and use time efficiently.
  • Must be able to maintain confidentiality.
  • Must be able to stay focused and concentrate under normal or heavy distractions.
  • Must be able to work well under pressure and or strict deadlines.
  • Must be able to demonstrate and promote a positive team -oriented environment.
  • Must possess the ability to manage and direct change, delays, or unexpected events appropriately.
  • Demonstrates reliability and abides by the company attendance policy.
  • Must maintain a professional and clean appearance at all times consistent with company standards.

 

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