Accounts Payable Supervisor

Requisition ID
2017-2192
# of Openings
1
Category
Accounting/Finance
US-MA-Woburn

Overview

The Accounts Payable Supervisor is responsible to assist in the daily oversight of the accounting department and provide leadership and direction as needed. This position processes and monitors accounts payables and ensures that all unit finances are handled accurately, timely, and processed in accordance with all company policies and established practices.

Responsibilities

ESSENTIAL DUTIES AND RESPONSIBILITIES TO PERFORM THIS JOB SUCCESSFULLY INCLUDE, BUT ARE NOT LIMITED TO THE FOLLOWING:

  • Responsible for the daily management of the accounts payable functions.
  • Provides administrative oversight and direct supervision of accounts payable staff. Prioritizes and manages the daily workload to ensure equitable distribution of work is maintained.
  • Maintains systematic, accurate, and timely processing of all accounts payable including, but not limited to, vendor invoicing, vendor payment, pre-payment requests, W-9 information and vendor files.
  • Identifies and investigates any issues with provider bills and obtains mutual resolution of discrepancies.
  • Ensures accurate record of all W-9 information and ensures all W-9 information is in place prior to issuing payment.
  • Obtains approval on all vendor bills according to company policy and ensures timely payment of all vendor bills.
  • Ensures weekly check run is processed timely.
  • Reports any unresolved disputes with physicians or vendors to upper management for resolution.
  • Prepares and ensures accurate timely completion of month end, quarterly and year end reporting requirements.
  • Ensures the confidentiality and security of all financial files.
  • Performs a variety of clerical duties including, but not limited to, answering telephone inquiries, taking messages, filing, scanning and photocopying.
  • Perform other duties as assigned by upper management.

 

SUPERVISORY RESPONSIBILITIES

Directly supervise and carry out supervisory responsibilities in accordance with ExamWorks’ policies and applicable laws. Responsibilities include, but are not limited to:

  • Carries out all supervisory responsibilities in accordance with the company’s standards, policies, and all applicable employment laws.
  • Provides support, training, tools, and techniques to assist staff in achieving department goals and standards.
  • Responsible to review and approve employee timecards and coordinates overtime needs with upper management and staff as needed.
  • Encourages positive morale, maintains harmony among staff, and resolves grievances when necessary.
  • Actively participates in the departments hiring and employee separation needs.
  • Communicates change effectively and prepares and supports those affected by change accordingly.
  • Actively participates in observing employee performance and documents performance issues as needed.
  • Supervise insubordinate staff when warranted and initiate corrective or disciplinary actions as required and/or directed by upper management.
  • Ensure periodic performance feedback is communicated with all staff and report any performance concerns, recommendations for job placement and/or growth opportunities to management.
  • Actively participates in successfully conducting annual performance evaluations.
  • Works directly with the department manager to ensure all staffing needs are met and the best working environment is achieved.

Qualifications

PROFESSIONAL COMPETENCIES

  • To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
  • The requirements listed below are representative of the knowledge, skill, and/or ability required.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

EDUCATION AND/OR EXPERIENCE

  • Bacherlors' Degree strongly preferred
  • High school diploma or equivalent required.
  • A minimum of 5-10 years on the job experience in accounts payable required.
  • Minimum 3-4 years experience within management required

 

QUALIFICATIONS

  • Must be able to add, subtract, multiply, and divide in all units of measure, using whole numbers, decimals, fractions, hours & minutes, and possess the ability to compute rates and percentages.
  • Must be knowledgeable in multiple software programs, including, but not limited to, Great Plains, Microsoft Word, Outlook, Excel, and the Internet.
  • Ability to follow instructions and respond to managements’ directions accurately
  • Demonstrates a high level of accuracy in preparing and entering financial information. Looks for ways to improve and promote quality and monitors own work to ensure quality is met.
  • Must demonstrate exceptional communication skills by conveying necessary information accurately, listening effectively and asking questions where clarification is needed.
  • Must be able to work independently, prioritize work activities and use time efficiently.
  • Must be able to maintain confidentiality.
  • Must be able to stay focused and concentrate under normal or heavy distractions.
  • Must be able to work well under pressure and or strict deadlines.
  • Must be able to demonstrate and promote a positive team -oriented environment.
  • Must possess the ability to manage and direct change, delays, or unexpected events appropriately.
  • Demonstrates reliability and abides by the company attendance policy.
  • Must maintain a professional and clean appearance at all times consistent with company standards.

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